Conference Coordinator Internship
🔍 Belgium
For more than 75 years, NATO’s mission has been to preserve peace and security in the Alliance for nearly one billion citizens. The NATO Communications and Information Agency (NCIA) is NATO’s technology and cyber hub. We are a team of 3000 civilian and military staff, working together to connect all corners of NATO and maintain its Edge from 30 locations across the Alliance.
We are a key partner in NATO's Digital Transformation, working hand in hand with industry to provide technical solutions and expertise, facilitating political consultations and decision-making, and enabling multi-domain operations.
Our experts provide secure static and deployable communications infrastructure, satellite communications and information technology services, connected the Alliance’s forces, and strengthening NATO’s defence and deterrence posture. Fulfilling NCIA’s missions is possible because of our greatest force, our people. In order to reinforce NATO’s edge, we aim to hire, train and retain the very best staff.
Our staff members represent both the diversity and unity of our Alliance. When you join NCIA, you will be part of an organization where you can contribute authentically to the mission and purpose of NATO and help us ensure seamless connectivity among Allied partner nations.
About the Program
The NCIA internship is a 6-month program based at one of our key hubs in The Netherlands, Belgium or Portugal. Our internship opportunities start from either 1 March or 1 September with the start date being dependent on the timeline to secure the required security clearance to work within the NATO community. During an internship, you will join and support a diverse international team and simultaneously learn from our experts via on-the-job training, working independently on purposeful projects or initiatives during your tenure.
About the Internship
Internship duration: 6 months
Location: Braine-l'Alleud, Belgium
NCI Agency Enterprise Services (NES) provides and manages technical, creative and administrative services to the NCI Agency. NES provides direct services for the NCI Agency’s major locations (Brussels, The Hague, Mons, Oeiras and Braine-l’Alleud), and the guidance to the NCI Agency general service functions at the geographically dispersed locations. NES includes eight branches: Security; Facility; Design and Delivery of C4ISR Prototypes; Travel and Transport; Supply and Stores; Conference Services; Creative Media Support and Registry.
Internship Duties:
· Prepare and distribute information packages for conference attendees
· Assist with the development of registration sites for in-person conferences and events
· Assist with the following services: accommodation, transportation for participants, facilities, signage, additional conference requirements
· Liaise with the catering staff for all conference hospitality requirements
· Attends the monthly restaurant committee meeting on the Section Head’s behalf
· Ensure that an adequate supply of support material is on hand for each meeting and/or conference
· Provide support during in-person conferences and events, e.g. hosting, on-site registration process, information desk services
· Support the Section Head with specific conference action plans from inception through completion
Eligibility Criteria
To be eligible to apply for our internship program, you will need to meet the following criteria:
· You are a national of a NATO member country
· You are currently studying towards a university-level degree or have recently graduated in the past 12 months
· A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other is desirable. Most of the work of the NCI Agency is conducted in the English language.
We also request that you please attach the following documents to your application form:
· Copy of the university degree you have completed and/or
· Proof of ongoing studies with the dates clearly mentioned if you are still studying
Application Process:
The application process for an internship at NCIA is:
Ø Apply via the NCIA Careers site by 23:59 CET 16th March 2025
Ø If selected to progress to the first stage evaluation this will consist of a logic, numeracy and behavioral gamification exercises in addition to on-demand video questions aligned to the requirements of the internship
Ø Virtual interviews will take place in the month of April
Ø Tentative offer to be presented to successful candidates in early May
Compensation
Belgium
You will be compensated at a fixed taxable rate of 1,286.09 EUR per month, based on 38 hours of work per week and for reasonable travel expenses to start on day 1 and to return to your home location once the internship is complete.
Thank you for your patience while we consider your application. To learn more about NCIA and our work, please visit our website.
NCIA prides itself on being an equal opportunity employer. We are committed to fostering an inclusive environment of mutual respect and value uniqueness and differences in gender, gender identity, race, ethnic or cultural origin, age, religion, sexual orientation and physical or neurocognitive ability.
Additional details on the conditions of application can be found via the NCIA career site.