Officer, Coordination and Outreach

🔍 Belgium

New

📁: Public Relations

📅   : 251127 Requisition #

1. SUMMARY

The mission of the NATO Science & Technology Organization (STO) is to help position the Nations and NATO’s S&T investments as a strategic enabler of the knowledge and technical advantage for the defence and security posture of NATO and Partner Nations.

The Office of the Chief Scientist (OCS) is chartered to provide executive and administrative support to the Chief Scientist in fulfilling his/her roles as the Chair of the STB and the senior scientific advisor at NATO Headquarters.

The Strategy & Policy Branch (SPO) provides the primary support to the Chief Scientist in the roles of Chair of the NATO Science & Technology Board (STB) and Head of the OCS. The branch drafts and develops the STB guidance for the STO and the NATO S&T community, and oversees its implementation. Furthermore, SPO promotes STO partnerships, performs outreach to NATO S&T stakeholders, and prepares strategic messages for the Chief Scientist at STO corporate level.

The Officer, Coordination & Outreach provides support to the Chief Scientist in promoting the STO’s strategic outreach to the NATO S&T Enterprise and the broader ecosystem by fostering programme coordination and knowledge exchange. The incumbent contributes to building new and strengthening existing relationships and thus supports the implementation of the NATO S&T Strategy and the NATO S&T Priorities.

2. QUALIFICATIONS AND EXPERIENCE / ESSENTIAL QUALIFICATIONS: ESSENTIAL

The incumbent must:

have a degree from a university or institute of recognised standing or an equivalent qualification from a defence/military institution in a scientific, technical, engineering or mathematical discipline;
have a significant previous experience, minimum 7 years, of working in a Science & Technology environment at different management levels;
have 3-year experience in working in large international organizations having demonstrated the capability of working in a multinational and multicultural environment with scientific and military personnel at all levels;
have knowledge of research and development organizations;
have knowledge of strategic planning concepts and methods;
have knowledge of programmes and activities within NATO member states’ S&T communities;
have broad operational knowledge of military technology.
have proven skills in leadership, conflict resolution and negotiating, chairing meetings, authorship of clear and concise documents, giving effective presentations, and training of subordinates.
have sufficient managerial experience in the same or related career field at various levels of responsibility.
have a proficient knowledge of software packages, in particular the Microsoft Office suite (including Outlook, Word, Excel, PowerPoint, SharePoint);
Possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; 3 (“Intermediate”) in the other; The work in the STO is mainly conducted in the English language;
be flexible to work and travel outside normal office hours when required.

DESIRABLE

The following would be considered an advantage:

a post-graduate degree in a scientific, technical, engineering or mathematical discipline of interest to defence and/or security;
experience in a Ministry or Department of Defence dealing with the development of defence capabilities and military technology;
practical management experience in planning, programming and budgeting;
excellent knowledge of both NATO official languages;
knowledge of other language(s);
experience in working in an S&T organization.

3. MAIN ACCOUNTABILITIES

The incumbent is responsible for:

Supporting the Chief Scientist in the framework of the unified governance exercised by the STB, in coordination with and in assistance to the Head, Strategy and Policy. In particular, the incumbent is responsible for:

- Coordinating the STO contribution to the NATO defence planning process;

- Developing and promoting policies, guidance and procedures aimed at fostering knowledge exchange on S&T matters within NATO, with Allied and Partner Nations, and with international organizations;

- Coordinating the STO PoW and the S&T activities of other NATO PoWs by ensuring NATO S&T Strategy and NATO S&T Priorities alignment;

- Coordinating the STO contribution to capability development programmes (e.g., Smart Defence, Agencies);

Analysing programme planning documents of S&T stakeholders in NATO (committees, staffs, commands, or agencies), of Allied and Partner Nations, and of international organizations (e.g., UN, EU, EDA) on a continuing basis to identify duplicate S&T efforts and synergistic cooperation opportunities;
Formulating recommendations and promoting new organisational schemes of cooperation by participating in the proposal, planning and organisation process of coordination meetings;
Participating in meetings of the other NATO S&T community members (including committees, staffs, commands, agencies, and the NATO Parliamentary Assembly);
Contributing to overseeing activities related to information policy, data analysis and external communications, including development, utilisation and maintenance of the NATO S&T Programmes Database;
Contributing to the development and implementation of the STB priorities, including the NATO S&T Strategies, Priorities, initiatives and policies.

4. INTERRELATIONSHIPS

The incumbent reports to the Head of Strategy & Policy and has by the nature of the post daily interactions with the Chief Scientist, members of the OCS and International Military Personnel or NATO International Civilians and with other international organizations.

Direct reports: N/A

Indirect reports: N/A.

5. COMPETENCIES

Achievement
Empathy
Organizational Awareness
Flexibility
Customer Service Orientation
Teamwork
Self-control

6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years’ duration; possibility of an indefinite duration contract thereafter.

Contract clause applicable:

In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by an indefinite duration contract.

If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS

Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:

For NATO civilian staff members only: please apply via the internal recruitment portal (link);
For all other applications: www.nato.int/recruitment

Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.

Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing the information you need to successfully submit your application on time.

More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.

NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.

8. ADDITIONAL INFORMATION

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process.

Candidates will be required to provide documented medical evidence to support their request for accommodation.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.

NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here.