TEMPORARY POST - Contract Officer

SHAPE is looking for employing a qualified and suitable candidate to fill this post as a temporary staff from asap until 31 December 2025 with a possibility of extension. If you meet the requirements described in the job description below and wish to work in a fast-paced international environment, this post is for you.

 In view of the nature and of the urgency of this temporary position, it is important for candidates to be available for temporary employment. In practice, this implies being in possession of valid NATO security clearance at the time of application, or having been in possession of such a clearance with the possibility to reactivate it swiftly.  We therefore only encourage applications for this post if you are already, or have previously been, in possession of a valid NATO security clearance.

A. POST CONTEXT

During the initial establishment of NSATU (NATO Security Assistance and Training for Ukraine, the incumbent of this post is responsible to perform all duties and assume all responsibilities listed in the Principle Duties, and Special Requirements/Additional Duties sections of this job description. Using the Statement of Functions described above for context, the incumbent is responsible to review the Organizational Structure of NSATU, and identify and understand how this position fits into the organization. The incumbent will then develop the initial Post Context for this position. As NSATU matures as an organization, and especially as SOPs and processes are established, the incumbent will be responsible for the regular refinement of this post context.

B. PRINCIPAL DUTIES

The incumbent is responsible for a wide range of managerial duties, including the supervision and coordination of multiple personnel across various work types, including military, government civilians, and contractors. This role involves directing and controlling the work of others to ensure that objectives are met efficiently and effectively. The incumbent will manage and oversee financial responsibilities, which may include budgeting, financial planning, and resource allocation. They must ensure that all financial activities comply with organizational policies and contribute to the overall mission success. Additionally, the incumbent will be responsible for managing technical resources, ensuring that all equipment and technology are utilized optimally and maintained in good working condition. The role requires strong leadership skills to manage diverse teams, fostering a collaborative and productive work environment. The incumbent must be adept at providing clear guidance, setting performance standards, and evaluating outcomes. They will also be responsible for developing and implementing training programs to enhance team capabilities and ensure readiness. In summary, the incumbent's managerial responsibilities encompass financial oversight, technical resource management, and the supervision of personnel from various backgrounds, ensuring that all aspects of the mission are executed with excellence and precision.

The incumbent’s duties are : to act as the tactical/operational/strategic linkage between NSATU and SHAPE, and to provide all necessary support to his/her NSATU DoM counterpart in performance of their duties

C.  ADDITIONAL DUTIES

The incumbent may be required to perform like duties elsewhere within the organisation as directed.

Specific roles, responsibilities, and tasks are subject to change based on the Commander’s on-the-spot assessment of the situation. Commander, NSATU reserves the right to reassign personnel or reapportion tasks within the CE based on mission requirements/changes. The work is normally performed in a Normal NATO office working environment.

D. QUALIFICATIONS

The overall financial management, control and stewardship of the IT assets and resources used in the provision of IT services, including the identification of materials and energy costs, ensuring compliance with all governance, legal and regulatory requirements.

Develops financial planning processes and standards to support execution of business strategy and promotes adoption and adherence. Sets strategy and develops plans, policies and processes for the accounting, budgeting and, where applicable, charging of IT resources and services, including the definition of cost models and charging models. Sets, negotiates, agrees and manages all financial budgets and targets, ensuring that there is adequate funding for all IT targets and plans, especially to meet development and capacity needs. Analyses actual expenditure, explains variances, and determines options in use of available budget to meet real needs. Assesses financial performance and instigates required improvements

1. Professional/Experience

Minimum 1 year of experience within a Staff role at a national/multinational HQ.

- Good communication skills (orally and in writing) with sense of diplomacy.

- At least 6 years of experience in Financial Procedures (Disbursement/Contracting/Accounting or Financial Planning & Budgeting)

Experience

- National/NATO staff college graduate.

- Degree in Accountancy.

- National Pre-Deployment requirements for Ukraine AOO.

- NSATU Pre-Deployment Training

2. Education/Training

University Degree in contract management, procurement, accounting or related discipline and 2 years post related experience or Higher Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience

3. Language

English       (Listening, Speaking, Reading and Writing)         4343

4. Standard Automatic Data Processing Knowledge

Standard Automatic Data Processing Knowledge

Word Processing: Working knowledge

Spreadsheet: Working knowledge

Graphics Presentation: Working knowledge

Database:            Working knowledge

eMail Clients/Web Browsers:     Working knowledge

Web Content Management:       Working knowledge

WHAT WE OFFER

-       38 hours per week schedule;

-       2.5 paid days of leave per month worked;

-       Fulfilling working atmosphere in an international and military community;

-       Contract period: until 31/12/2025 possibility of extension

-       Salary: the remuneration of temporary personnel will be specified in their contracts. It is exempt from taxation in the Host Nation;

-       Benefits package: temporary personnel are covered by a benefits package which consists of an additional sum of 12% of basic salary for pension purposes + basic medical and accident insurance provided under the NATO Group insurance contract (death and invalidity). The cost for insurance amounts to 2.57% of basic salary (2/3 payable by the Organisation and 1/3 payable by staff);

-       For staff eligible under NATO rules, there is also a dependent child allowance and coverage for dependent children for medical benefits.

ADDITIONAL INFORMATION

Candidates possessing a valid NATO or National security clearance will be given priority consideration.

Applications are to be submitted using NATO Talent Acquisition Platform (NTAP) (https://nato.taleo.net/careersection/2/jobsearch.ftl?lang-en).  Applications submitted by other means (e.g. mail, e-mail, fax, etc) are not accepted.

NTAP allows adding attachments.  A copy of the qualification/certificate covering the highest level of education required by the job description must be provided as an attachment.

Essential information must be included in the application form. Particular attention should be given to Education and Experience section of the application form. Each question should be answered completely.  Expressions such as “please see attached CV, please see annex / enclosed document” or invitations to follow links to personal webpages are not acceptable and will be disregarded. All answers should be in English.

Shortlisted candidates will be requested to provide original documentary evidence and a set of copies supporting statements in their applications.

Remarks:

A.   Only nationals from the 32 NATO member states can apply for vacancies at SHAPE.

B.   Applications are automatically acknowledged within one working day after submission. In the absence of an acknowledgement please make sure the submission process is completed, or, re-submit the application. 

C.   Candidates’ individual telephone, e-mail or telefax enquiries cannot be dealt with. All candidates will receive an answer indicating the outcome of their application.